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When you're writing something in MS Word or other Office applications, you'll often want to select text. You can use the mouse to highlight text by dragging the cursor over it, but that gets too time-consuming after a while. There are actually lots of ways to highlight text in a Word document, here are a few of our favorites...
- To select a word, double click it.
- To select a single line of text, click in the left margin next to the line
- To select a sentence, hold down CTRL and then click anywhere in the sentence.
- To select a paragraph, click three times in the paragraph, or click twice in the left margin next to the paragraph.
- To select the entire document, click three times in the left margin.
Additionally, you can make a vertical selection buy holding down the ALT key while you drag the pointer over the text.
This is a great trick when you want to remove the first couple of characters from a list.
If you find yourself adding a lot of numbers in your Word doc, you'll love this simple to use but little known tool that will sum any numbers you select. That's right, simply roll your mouse over and select the numbers you want to sum and hit "calculate." The sum will automatically be displayed in the bottom left corner. It even works with the vertical text selection described in the previous tip.
Although the tool is extremely easy to use, you'll probably need to add it to your toolbar. To add, simply follow these steps.
- Click the "Customize Quick Access Toolbar" which is the small down arrow at the top of Word which will open the Word Options" dialog box. Alternatively, you can
- In the "Choose commands from" pull-down, select All Commands
- Select "Calculate" from the list of commands
- Select "Add" which will move the command to the active side.
- Click "OK" which will save and close the dialog box.
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